Meeting Rooms Policy

The Park County Public Libraries provide meeting space for public use at all four branches.

Meeting space in the Lake George and Guffey branches is available only when the library is closed so as not to disrupt the library activities.

Meeting space in the Bailey and Fairplay branches is available during library hours and also when those libraries are closed.

The PCPL adheres to the Library Bill of Rights and makes its meeting rooms and facilities available to the public on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting use. Use of the meeting room or facilities by any group or organization does not constitute an endorsement by the Park County Public Library Board of Trustees of that group’s policies or beliefs. The meeting room and branch facilities are available to groups and organizations in accordance with regulations established by PCPL Board of Trustees.

No fees are charged for the following meetings held during regular library hours:

  • Library sponsored activities;
  • Non-profit and community group meetings;
  • Government meetings.

Fees are charged for the following:

  • For-profit meetings;
  • Fundraising events;
  • Meetings requiring payment of tuition or fees;
  • Social functions, such as, but not limited to, showers, anniversaries, birthdays, funerals, and weddings.

The fee will be $15 per hour.

This will cover costs for utilities and staffing. Also a $50 refundable deposit must be provided at the time of application by any group reserving the space when the library is closed. The PCPL will retain that deposit for cleaning, repairs, or replacements due to damage or unclean conditions that may occur. Damages and/or necessary cleaning in excess of $50 will be billed to that group. If no additional cleaning, repairs, or replacement s are needed, the deposit will be refunded.

Additional guidelines:

Priority will be given to all library related meetings and functions.

Reservations will require the group name, a contact person, the contact person’s telephone number, the size of the group, the date and time (including set-up and clean-up time), of the event, equipment needed, and provisions for supervising children.

Groups are responsible for setting up and then leaving the premises clean and in good repair. All surplus food, trash, beverages, and supplies shall be removed immediately following the event. When an event ends the group is responsible for returning the room to its original condition.

The library will not be responsible for anything left in the building.

Meeting attendees are subject to all library rules and programs must not disrupt library operations.

Smoking is not permitted.

Alcoholic beverages are permitted when the library is closed and require a special use permit granted by the Park County. A copy of the permit must accompany the application.

PCPL and its staff assume no responsibility or liability for the safety of persons attending events not sponsored by the Library, or for their personal effects or their equipment or materials.

It is the responsibility of the group to notify the library branch immediately if a scheduled meeting is changed or canceled; to give notice when a standing reservation is no longer needed; and to give notice if the telephone number of the group’s contact person changes.

Failure to comply with these terms and conditions will result in denying the person or organization future use of the facility.

Exceptions may be made at the discretion of the Library Manager.